What forms does a new employee fill out?

It depends on the employer, the role and the location. Besides the employer's own documents, such as an offer letter and a confidentiality agreement, there are usually tax and payroll forms from the relevant authorities. This collection covers the employer-side documents.

What is an intellectual property assignment agreement for?

It sets out that work an employee creates for the company belongs to the company. It is useful for roles where people create designs, code, writing or other work product.

Which onboarding forms are the same as new hire paperwork?

The two collections overlap on the offer letter, employment agreement, employee NDA and code of conduct. This one adds an intellectual property assignment agreement.

Can employees sign onboarding forms electronically?

Yes. Generate a PDF from a template and send it for e-signature with Propper, and the employee can sign online.

Are these templates legal advice?

No. They are customizable starting points, not legal advice. Adjust each one to your situation, and have a qualified professional review them if you are unsure they fit.

Employee Onboarding Forms

Free for 14 days on the Business plan, no credit card required.

Employee-focused onboarding documents: offer letter, employment agreement, confidentiality terms, IP assignment and a code of conduct acknowledgment.

Onboarding forms are the documents a new employee completes or signs when joining a company. Some confirm the terms of the job. Others protect the business, for example by covering confidential information and the ownership of work created for the company. Others explain how the company expects people to behave. Having them ready before the start date keeps the first week focused on the work rather than on chasing paperwork.

Start with the terms of employment: an offer letter and, where you want the fuller detail, an employment agreement. Add a confidentiality agreement and, for roles that create intellectual property, an assignment of that property to the company. Finish with a code of conduct that the new employee can read and acknowledge.

This collection gathers the templates for that process. Each one opens ready to fill in. Complete the details, generate a PDF and send it for e-signature with Propper. Sign up with Google or a 6-digit email code and start a 14-day free trial, with no credit card.

Common employee onboarding forms

Terms of employment: the offer letter and the employment agreement. Protection of company information: the employee non-disclosure agreement. Ownership of work: the intellectual property assignment agreement. Expected behavior: the code of conduct.

Your own list may also include tax, payroll and benefits forms supplied by the relevant authorities and providers, which are not part of this collection.

Keeping onboarding organized

Decide which documents each role needs before the offer goes out. Send them together with a clear deadline. Check that the same names, titles and dates appear in every form. Store the signed copies in one place so they are easy to find later.

Send them with Propper

Sign up with Google or a 6-digit email code and start a 14-day free trial, with no credit card. Each template opens ready to fill in: complete the details, generate a PDF, and send it for e-signature.

Templates In This Collection

Preview each template, or start free and open it ready to fill in.

Offer Letter

Standard at-will employment offer letter with role, compensation, start date, and benefits summary.

hiring

Use this template

Legal

Employment Agreement

Full employment agreement with role, compensation, IP assignment, restrictive covenants, and termination.

employment
contract

Use this template

Employee Non-Disclosure Agreement

One-way NDA covering company confidential information disclosed to an employee.

confidentiality
employee

Use this template

Operations

Intellectual Property Assignment Agreement

IP assignment agreement transferring rights in inventions or work product to a company.

ip assignment
legal

Use this template

Employee Handbook: Code of Conduct

Standalone Code of Conduct excerpt for inclusion in or distribution alongside an employee handbook.

policy
handbook

Use this template

This template is a customizable starting point, not legal advice. Laws vary by state and situation, so have a qualified attorney review any agreement before you rely on it.

Frequently Asked Questions

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